Auditor Duties
MISCELLANEOUS DUTIES:
- Receive All Bids
- Prepare/Distribute Agendas for Council and Commissioner Meetings
- Keep all Official Records (i.e., Contracts, letters of credit, bonds, minutes, bids, vehicle titles and all correspondence, both Council and Commissioners)
- Record All Pertinent County Documents
- Provide Certificates of No Remonstrance for all county taxing units
- House Public Access Terminals for Public Use
ADVERTISEMENTS
- Prepare notices of all meetings: Council, Commissioners
- Prepare & Distribute Bid Information & Legal Advertisements
- Prepare Proposed County Budget Advertisement
- Prepare County Property Tax Sale Advertisements
- Advertise Vendor Claims
- Advertise Tax Sale
- Ordinances
FINANCIAL
- County Budget Preparation for Council
- Maintain Drain Records for Payment/Adjustments
- Make Initial Determination of Tax Rates for County Unit
- Issue all checks in payment of county obligations
- Oversee Payment of Bills for Building Projects
- Manage Additional Appropriations
- Facilitate Transfer of Funds for all County Departments
- Administer All County Funds and Grants
- Audit All Claims Submitted for Payment
- Maintain Insurance Ledger
- Payroll
- Direct Deposit
- Personnel Files for Auditor's Office
- Employee Service Record
- Controller for Solid Waste
TAXATION
- Innkeepers Tax
- T.I.F.
- C.O.I.T.
- F.I.T.
- Cable TV Franchise Fees
- Excise Tax, Lottery Distribution, Auto Rental & Aircraft Tax
- Property Tax: Notification of Tax Board Hearings & Proposed Rates
- Prepare Tax Rate Chart for Publication (Proposed and Certified)
- Manage Budget Transfers and Additional Appropriations
- Responsible for Tax Sale-Publication & Records of Sale, Deeds
- Track Tax Abatement Property Status
- Transmit Budget Orders and Tax Rates for all units of Government in County
PROPERTY RECORDS
- Receive Deeds, Affidavits, Etc for Property Ownership
- Receive Sales Disclosures
- Official Receipt of Plats
- Accept & Process Annexation Records, Exemptions - Homestead, Mortgage, Veteran, Age, Disability, Geo Thermal
- Maintains Subdivisions, Street Names, Splits, or Combinations
- Certify Signatures for Remonstrance Petitions
- Maintain Plat Book through GIS System
PERSONNEL/PAYROLL
- Keeper of Auditor's Office Service Record
- Prepare Wage Scale Information
- Payroll
- Direct Deposit
- W-2's
- W-4's
- 1099's
- Payment of Taxes to IRS, FICA, Dept. of Revenue
- Employee Benefit Payments
- Health Insurance Payments
- Life Insurance Payments
- Administer Section 125 Cafeteria Plan
- PERF
- Administer Various Employee Withholdings
ABSTRACT/SETTLEMENT
- Prepare Advance Draws
- Distribution of tax revenues to Taxing Units
- Prepare Abstract
- Prepare Settlement Spread Sheet
- Quietus All Receipts
- Balance with Treasurer